Elite Builder Projects
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Elite Builder Projects
Elite Builder Asia Sdn Bhd · Security Fencing
Projects
Quotes
Retention
Expenses
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Import
Export
＋ New Project
New Project
Project Name *
Client
Site / Location
Project No.
SO / Quotation No.
Status
Quotation
In Progress
On Hold
DLP (Defects Liability)
Complete
Cancelled
Year
Which year's list this project belongs to
Products
Work Progress
PM & Team
Contract Sum (RM) *
Cost Budget (RM)
Quick total — or build a detailed estimate in the Budget tab (detailed lines override this number)
Retention % per claim
Set 0 if no retention. Common: 10%
Retention cap % of contract
Common: 5%
Retention due date
When retention can be claimed back
Start date
Completion date
Notes
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Save
New Payment / Claim
Type
Invoice (IV)
Sales Order (SO) — not yet invoiced
An SO doesn't count as invoiced — convert it once confirmed
Claim / SO No.
Invoice No.
Date
Amount (RM) *
Retention deducted (RM)
Note
Payments received are recorded on the invoice row with the "＋ Payment" button — the balance updates automatically.
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Save
Record Payment to Supplier
Amount paid (RM) *
Bills are ticked oldest-first to match this amount — adjust the ticks below if the payment was for different bills
Which bills does this payment cover?
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Save Payment
Record Payment
Payment date
Amount received (RM) *
Note
Payment slip (optional)
Photo or PDF of the bank slip / transfer receipt — attached to this payment
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Save Payment
Upload Files
Category
Site Photo
Invoice
Delivery Order (DO)
Quotation / SO
Other Document
Note (optional)
Files *
Photos, PDF or video · max 20 MB each · you can select several at once
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Upload
New Variation Order
VO No.
Date
Description *
Amount (RM) *
Positive = addition, negative = omission (e.g. -30000)
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Save
New Quote
Quote Name *
Client
Site / Location
Quotation No.
Products
Quoted Price (RM) *
Quote Date
Notes
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Save
New Budget Line
Category
Material
Labour
Sub-con
Transport
Machinery
Others
Description *
Quantity
Unit
Unit Price (RM) *
Line Total
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Save
New Cost
Date
Category
Material
Labour
Sub-con
Transport
Machinery
Others
Supplier / Sub-con
Supplier Invoice / DO No.
Description *
Amount (RM) *
Paid to supplier?
Paid
Not yet paid
For sales invoice (optional)
— whole project (not linked) —
Link this cost to one of your sales invoices to see profit per invoice
Supplier invoice / DO (optional)
Photo or PDF — attached to this cost entry
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Save
Record Retention Held
Retention amount (RM) *
How much the client is currently holding
Due date
When it can be claimed back — leave empty if TBC
Note
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Save
Retention Release
Date
Amount released (RM) *
Note
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Save
Export
Project list — CSV (Excel)
One row per project: status, value, VO, received, balance, retention, cost, profit. Opens directly in Excel.
Full backup — JSON
Everything including every payment, VO, cost and retention line. Use this file to restore or move data.
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Import / Update Data
Accepts two file types:
CSV
— same columns as the exported project list. Rows are matched by
Project No.
, then by
Project Name
: matches update the project details, new rows create projects. If a new row has a "Received" amount, it is recorded as one combined paid payment; "Actual Cost" becomes one combined cost line; "VO Total" becomes one VO line.
JSON backup
— restores every project from an exported backup (existing projects with the same ID are overwritten).
Tip: export the CSV first, edit it in Excel, then import it back.
Choose file (.csv or .json)
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Import
